Job Goal: To establish, maintain and supervise the organizational accounting system in accordance with Federal and State regulations, effectively track all funds received by the agency, and provide fiscal integrity through the implementation of sound internal controls. Lead and train a fiscal team and demonstrate hands on leadership; provide significant contributions to the Senior Leadership Team. Analyses financial information and makes sound recommendations or explanations to Governance, monitoring entities, and the public alike. Essential Responsibilities: Maintain proper documentation of all expenditures Responsible for ensuring that all procurement, payroll, and accounting transactions are done properly and in accordance with Federal and State regulations Be aware of agency's current financial situation and report such to the Chief Executive Officer Provide information regarding budget expenditures and funds available to Program Directors and Managers on a quarterly basis Responsible for filing all required monthly and quarterly financial reports with appropriate agencies Coordinate and lead the annual audit process o Be the primary contact with external auditors, ensuring the Chief Executive Officer is duly informed and advising the finance committee/Board of directors and Senior Staff; assess any changes necessary o Responsible for ensuring audits are performed as required o Take primary responsibility for effective communications and in answering questions raised during audits Responsible for ensuring that all reports and records are accurately and are timely Responsible for ensuring that payroll, payroll taxes, and payroll tax reports are done accurately and on time Responsible for ensuring that the accounts payable and accounts receivable are entered into the computer accurately Responsible for preparing financial statements, and identifying sources and uses of funds (Monthly Financial Reports) Oversee and lead annual preparation of agency budgets in conjunction with the Chief Executive Officer and Senior Leadership Team including lead facilitation of agency wide budget community Assist in preparation of agency budgets prior to submission of individual program grant applications including budget analysis and budget narrative and navigation and submittal through designated grant software and databases Responsible for ensuring bank statements are reconciled on a monthly basis and calculate the interest allocation for the main checking account Analyzes financial information for the purpose of providing direction and support, making recommendations, maximizing use of funds, and/or ensuring overall operations are within budget o Review contracts and provide high level fiscal analyses of potential financial obligations and opportunities, ensuring contract language and invoicing procedures are in accord with agency policy. Develop, in accordance with requested practice, monthly financial statements, budget snapshots, expenditure summaries, and prepare materials for facilitation review at the Finance Subcommittee, Board, and Policy Council meetings Provide information, insight, and guidance with respect to financial matters to the Chief Executive Officer and Senior Leadership Team Supervise the Fiscal Department Staff Lead, supervise, train, mentor, and coach fiscal staff Complete performance evaluations annually Provide backup support to fiscal staff Education Requirements: Bachelor’s degree in Accounting, Finance, or related field
