Salem, OR

Monitoring and Compliance Manager - Head Start

Mid- Willamette Valley Community Action Agency
Apply online
Open date
June 7, 2024
June 7, 2024
Expiration date
June 21, 2024
Until filled
Benefits eligibility
Pay type
Reports to
HeadStart Program Director

Job description

Join our Head Start team! The Monitoring and Compliance Manager is responsible for ensuring compliance with federal and state performance standards and regulations, state licensing requirements and agency/program policies. This position oversees data collection, analysis, and reporting. Responsible for monitoring all required services and completing monitoring reports and follow up. The person in this position will coordinate annual classroom licensing in collaboration with the Program Manager. The Monitoring and Compliance Manager provides information to the Program Director team concerning all areas of compliance. Candidates must submit applications by 6/21/24 to be considered for first-round interviews. MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE Bachelor's degree in Business, Organizational Management/Leadership, Data Science/Analytics or a related field. Three years of management/supervisory experience. CERTIFICATES, LICENSES, REGISTRATIONS Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required. Successful registration with the Central Background Registry of the Child Care Division. CPR/First Aid Certification is required within first 30 days of hire. Candidate required to pass an initial pre-employment physical examination, renewable every two years. Candidate must pass pre-employment and random drug screenings. KNOWLEDGE, SKILLS AND ABILITIES Possess advanced computer skills. Proficient in Microsoft Word, Excel and Outlook, database software, online tools, and video conference platforms. Strong communication skills related to presenting information to management, public groups, and Agency staff. ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Data Analysis, Monitoring and Procedures Directly supervises the Data Analyst, managing systems for data collection, reporting, and data base administration of the ChildPlus and Teaching Strategies Gold data bases. Ensures timely and accurate reporting of data to meet Federal and State requirements. Creates and implements a monitoring system that tracks the completion of all required services, including the distribution and follow up to monitoring reports. Provides data to Program Director for reporting to the Board of Directors and the Policy Council, and to be utilized in grant applications. Reporting, Assessments and Planning Coordinates the annual Self-Assessment by collecting data from all content areas and from parents of enrolled children, compiling information into a comprehensive report, identifying strengths and concerns. Collaborates with the Directors team to create program improvement plans where necessary. Coordinates the Community Assessment, in partnership with other local Head Start programs every five years, with updates for each intervening year. Ensures that all required reports are translated into Spanish and are posted on the agency website, submitted to the Program Director for Federal and State funders, and for the Board of Directors and Policy Council. Classroom Licensing Oversees the process for initial classroom licensing and renewals by Office of Child Care. Plans for and conducts licensing activities in the areas of site health and safety, staff qualifications and training, required parent notifications and documentation, and arranging for required fire and sanitation inspections. Informs Regional Team Resource Specialist and Program Manager of scheduled licensing activities. Interprets licensing regulations for the purpose of monitoring for compliance and staff/supervisor training. Seeks clarification or assistance as needed from Office of Child Care. Investigations Works in partnership with director team when complaints are received or concerns are identified to determine whether an investigation is warranted. Initiates investigations by assigning to a team comprised of one manager and one supervisor, or two managers. Meets with investigation team to debrief and gather written documentation, reporting back to the director's team for recommendation. SUPERVISORY RESPONSIBILITIES Directly supervises the Data Analyst. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities for this position include interviewing, hiring, and training employees, as well as planning, assigning, and directing their work and appraising their performance. The Monitoring and Compliance Manager is also responsible for rewarding and disciplining employees when applicable and addressing their complaints. PHYSICAL AND MENTAL DEMANDS Reasonable accommodation

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