Essential Functions and Responsibilities: • Provide daily administrative support to assigned division/program/office function directors, managers, supervisors and staff. • Provide prompt, accurate and effective administrative support including, but not limited to, composing and sending written and electronic correspondence in an accurate and timely manner, routing telephone calls and visitors, performing word processing functions, creating graphs and presentations, and providing language translation when applicable. • Keep current on and act as a resource to program supervisors and staff members on Agency related information technology system changes. • Maintain up to date calendar information relating to the assigned division/program business, as well as various community partners who work with the assigned division/program. • Perform data entry and information management in a variety of databases. May be asked to analyze information gathered from the reports and prepare documents summarizing the reports. • Maintain related division/program files and in-process work files of director/managers, including coordination of current and historical filing needs. • Establish and maintain work flow systems, keeping procedures current and effective, and maintaining accurate schedules in a manner which is aligned with the program/divisions business needs. • Anticipate workload needs and effectively plan time and resources necessary to execute tasks on time. • Responsible for ensuring that orders, inventory and distribution of office supplies are completed and maintained for the division/program. Maintain office equipment as assigned. • Strictly adhere to all safety policies and procedures at all times and respond/correct any at-risk safety issues immediately. • Strictly adhere to agency code of ethics and standards of workplace behavior. • Perform other duties as assigned to meet business needs including regular and reliable attendance and adherence to all company workplace behavior standards.
